How to Rent an Exhibit: Benefits of Rental Trade Show Exhibits
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Introduction

Renting an exhibit for a trade show is a strategic option for companies looking to maximize impact without committing to the cost and storage of a custom build. Rental trade show exhibits offer flexibility, allowing businesses to tailor their booth design based on the event and audience while optimizing their budget. This blog explores the benefits of rental trade show exhibits and guides you on how to make the most of this approach to achieve your marketing objectives.

Advantages of Rental Trade Show Exhibits

Rental exhibits offer several key advantages that make them an appealing choice for businesses of all sizes:

  • Cost-Effective: Renting an exhibit significantly reduces upfront costs compared to designing and building a custom booth from scratch. This is ideal for companies that attend multiple trade shows annually and want to manage their budget efficiently.
  • Flexibility and Adaptability: With rental trade show exhibits, you can easily adjust the design and layout to fit different trade show spaces and audiences. This adaptability allows for fresh, engaging experiences at each event.
  • Reduced Storage Needs: Since you don’t own the booth, you eliminate the need for storage and maintenance. Exhibit houses handle these logistical aspects, saving you time and resources.

Example: Komptech Americas at Compost 2023

Komptech Americas at Compost 2023

Komptech Americas, a leading supplier of technology for waste and recycling industries, utilized a rental exhibit at the Compost 2023 Trade Show. The rental allowed them to design an interactive and educational space that highlighted their expertise without the long-term investment of a custom build.

Their booth featured digital displays showcasing equipment performance data, interactive demonstrations of their technology in action, and sections where attendees could engage directly with their products. By renting, Komptech was able to focus on creating a dynamic and informative experience tailored for the show’s audience, while the rental option kept costs manageable and logistics simplified.

Designing with Impact: Flexibility in Rental Exhibits

One of the misconceptions about rental trade show exhibits is that they are less impactful than custom builds. However, with the right exhibit house partner, you can create a visually stunning and engaging booth using modular components.

For example, Sutherland Furniture, a luxury outdoor furniture brand, chose a rental booth for the HD Expo. The exhibit showcased their high-end designs in an immersive environment that reflected their brand’s elegance and attention to detail. The rental booth included sleek, modern elements, LED lighting, and interactive screens that allowed attendees to visualize Sutherland’s products in various settings. By leveraging rental components, Sutherland Furniture was able to make a high-impact statement without the permanence and cost of a custom booth.

Rental Exhibits

Customization Options in Rental Exhibits

Contrary to the belief that rental booths are limited in customization, exhibit houses like Brave Exhibits offer extensive options to personalize rental booths. This ensures that rental exhibits are not only brand-centric but also engaging and interactive.

  • Branding Elements: Incorporate your logo, colors, and messaging into the design to create a cohesive brand experience.
  • Modular Components: Use modular elements that can be reconfigured for different shows, providing flexibility while maintaining a polished look.
  • Digital Integrations: Incorporate digital displays, LED walls, and interactive touchpoints to engage attendees and convey your brand message dynamically.

Benefits of Partnering with the Right Exhibit House

Choosing the right exhibit house for your rental booth is crucial. A professional partner like Brave Exhibits can offer creative solutions that make your rental exhibit as effective as a custom trade show booth. They will understand how to incorporate digital, modular, and experiential elements into the design, ensuring your booth rental is impactful and aligns with your brand’s identity.

Benefits of Partnering with the Right Exhibit House

Key Considerations When Renting an Exhibit

If you’re considering a rental trade show exhibit, here are some important factors to think about:

  • Event Objectives: Identify what you want to achieve at each event, such as lead generation, key meetings, product demonstration, or brand awareness. This will guide the design choices and elements included in your rental booth.
  • Budget Allocation: Determine your budget for each show. Rental exhibits allow you to allocate more resources to on-site engagement and digital elements since you’re saving on booth construction and storage.
  • Space and Layout Flexibility: Think about the size and type of space you’ll be using at various trade shows. Rental booths can be adapted to fit different spaces, ensuring a consistent yet fresh look for each event.

Maximizing ROI with Rental Exhibits

Rental trade show exhibits offer opportunities for companies to maximize their return on investment (ROI) without sacrificing quality or engagement. By opting for rentals, brands can reallocate their budgets towards experiential marketing, interactive features, and digital components that drive traffic and engagement.

For example, Brave Exhibits worked with clients to integrate motion-activated screens, AR elements, and modular lighting systems into rental booths. These features captured attendees’ attention and encouraged deeper engagement, demonstrating how strategic investment in digital technology can yield significant results without the overhead of a custom build.

Why Rental Exhibits Are a Strategic Choice

Rental exhibits are not just a cost-effective solution—they are a strategic choice for companies looking to remain flexible and innovative. By renting, you can experiment with a different booth design and interactive elements at each show, allowing your brand to stay fresh and relevant without the long-term commitment and cost of a custom exhibit.

Whether you’re a company like Komptech, focusing on education and interactivity, or a luxury brand like Sutherland Furniture, seeking an immersive experience, rental exhibits provide the adaptability and customization needed to make each trade show appearance memorable.

Why Rental Exhibits Are a Strategic Choice

Conclusion: Renting an Exhibit with Confidence

A rental trade show booth offers businesses the flexibility, adaptability, and cost savings they need to make a powerful impact at trade shows. When designed with intention and creativity, rental booths can rival custom builds in their ability to engage and inspire audiences.

If you’re considering a rental for your next trade show, work with a trusted exhibit house that understands how to make your brand shine in any setting. At Brave Exhibits, we challenge the status quo. Let’s connect.

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About the Author
Picture of Jenn Guidry

Jenn Guidry

Jenn Guidry, a transformational marketing strategist and leader, excels in digital marketing, trade shows, event marketing, SaaS, and property management. As founder of JGV Marketing and co-founder of MKTG Mates Digital, Jenn leads innovative campaigns across various industries, blending her fractional Director-level expertise with insightful strategies. Her writings offer valuable lessons and reflect her passion for marketing. Connect with this industry influencer at jennguidry.com.

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